GDPR Policy Document

Name of service

London Tribunals

Description of service

An appeals tribunal for environment, traffic and road user charging appeals.

Description of personal data being processed (type of data and purpose of processing, e.g. dob, address)

 

  1. Personal data: address,
  2. Personal data: telephone number,
  3. Personal data: name,
  4. Personal data: email address,
  5. Personal data: date of birth,
  6. Personal data: IP address,
  7. Personal data: Vehicle registration mark

Purpose: Administration of the tribunal, including recordings of calls to the helpline, recordings of personal hearings and evidence supplied by parties to the appeal (enforcing authorities and appellants), maintaining a publicly available statutory register of appeals, and making improvements to the service.

Legal basis for service

Include what power is being used by a Borough or other organisation

ETA appeals are undertaken pursuant to:

Section 73 and 74 Road Traffic Act 1991,

The Road Traffic (Parking Adjudicators) (London) Regulations 1993 (as amended)

The Civil Enforcement of Parking Contraventions (England) Representations and Appeals Regulations 2007

The Civil Enforcement of Parking Contraventions (England) General Regulations 2007

The Civil Enforcement of Parking Contraventions (England) General (Amendment) Regulations 2015

The Civil Enforcement of Parking Contraventions (England) General (Amendment No. 2) Regulations 2015

London Tribunals has been delegated authority under Schedule 2 Part 1 a - g to the London Councils Transport and Environment Committee (LTEC) Governing Agreement (consolidated version) 13 December 2001

LCTEC is a joint committee of the London boroughs established under sections 101 and 102 of the Local Government Act 1972 and section 20 Local Government Act 2000.

 

RUCA appeals are undertaken under contract to the GLA pursuant to:

The Greater London Authority Act 1999

The Road User Charging (Enforcement and Adjudication) (London) Regulations 2001

The Road User Charging (Enforcement and Adjudication) (London) (Amendment) Regulations 2003

The Road User Charging (Charges and Penalty Charges) (London) Regulations 2001

The Road User Charging (Charges and Penalty Charges) (London) (Amendment) Regulations 2003

The Central London Congestion Charge Scheme. consolidated scheme order

The Greater London Low Emission Zone Charging Order 2006

Legal basis for London Councils involvement

Specify when/how power was delegated to London Councils, e.g. within constitutional agreement or specific Committee decision

London Councils has been delegated administration of the Freedom Pass scheme by the London boroughs as set out in paragraphs 12.3 of, and Schedule 2, part 3 to the London Councils Transport and Environment Committee (LCTEC) Governing Agreement (consolidated version) 13 December 2001.

LCTEC is a joint committee of the London boroughs established under sections 101 and 102 of the Local Government Act 1972 and section 20 Local Government Act 2000.

Processing condition from Article 6

 

Article 6 (1)(c) – Processing is necessary for compliance with a legal obligation to which the controller is subject Legal Obligation

Processing condition from Article 9

(if processing sensitive personal data)

N/A

Arrangements for data breach

Contractual requirements, London Councils policies.

List any data processing arrangements in place, including detail of contracts (London Councils)

Northgate Public Services Ltd

The Driver and Vehicle Licensing Agency (DVLA)

Outline how data subject rights will be met by the controller or not if the right does not apply

Right to be informed (privacy notices)

By privacy notice on each of the controller’s websites and appeal forms.

Right of access (Subject access requests)

Data subjects may request access to either London Councils or the relevant individual London borough records. If making a subject access request to London Councils, data subjects should contact dataprotection@londoncouncils.gov.uk . For all other requests, contact should be addressed to the relevant borough.

Right to rectification

Data subjects may request the right to rectification to either London Councils or the relevant individual London borough records. If making a request under the right to rectification to London Councils, data subjects should contact dataprotection@londoncouncils.gov.uk . For all other requests, contact should be addressed to the relevant borough.

Right to erasure

Does not apply as processing under Legal Obligation.

Right to restriction of processing

Does not apply as processing under Legal Obligation.

Right to data portability

Does not apply as processing under Legal Obligation.

Right to object

Does not apply as processing under Legal Obligation.

Profiling and automated decision making

Does not apply to London Councils processing

Contact details for the controller

dataprotection@londoncouncils.gov.uk